The payroll second pair of eyes your year-end project is missing.
Tallyward watches every pay run against federal and state obligations — catching 941 drift, SUI rate changes, minimum-wage shifts, and W-2 reconciliation returns the same business day they appear, not the January you file them.
Sits alongside ADP, Workday, Rippling, Paychex — never replaces them. SOC 2 in flight.
States with 2026 min-wage update
20+
IRS audit hours · FY25
+12 %
Avg. drift to file-day
≤ 0.25 %
RUN · 10-31-2026 · 184 EE
941 federal withholding — matches PUB 15-T v2025.4
PA W-2-R · 11-02-2026 · EE 1142
Local EIT table drift $252.00
CA MIN-WAGE · 2026-01-01 · 38 / 92 EE
$0.19 / hr floor shortfall projected
NJ SUI · 2026 · rate-class 4D
Rate 0.4250 % applied to all NJ EE
CAMT signal · FY26 R&D stub
Payroll-adjacent accrual flagged for review
What Tallyward watches
Three obligations. One inbox. Same business day.
941 drift detection
Quarter-to-quarter federal withholding drift caught the same business day — before Q4, before filing.
State SUI rate changes
New employer rate, rate-class reassignment, and benefit-charge-driven adjustments, in real time.
W-2 reconciliation
W-2 / W-2c / W-2-R returns (e.g. PA W-2-R) surfaced the day the state issues them.
How it watches
One agent. Four checks. Every pay run.
Tallyward runs the same four-step reconciliation on every pay output — the work incumbents book for January — so the yearend project never begins.
- STEP 01
Ingest every pay run
Reads each payroll export — pay runs, void/reissue adjustments, off-cycle bonuses — as it lands. No nightly batch, no January-only reconciliation window.
- STEP 02
Reconcile against obligations
Cross-checks every line against federal 941 / W-2 thresholds, the live state SUI rate, the state minimum wage in force on the check date, and any open reconciliation return (PA W-2-R, W-2c, 941-X).
- STEP 03
Flag drift the moment it appears
A 0.25 % variance in a state withholding table, a minimum-wage delta, or a returned W-2 surfaces the same business day — not at year-end. Plain-language note; no raw stack dump.
- STEP 04
Hand back a clean filing package
By the time you file, every exception has either been resolved or is documented with the audit trail. Amended returns stay a last resort, not the default.
Run the watcher
Drop your payroll export and a 941 line-2 baseline.
Single-file ingest · auto-detected columns · red/amber findings in plain language.
Coverage
Built for the obligations, not the brochure.
The IRS is leaning in. State SUI schedules changed 62 times in 2025. Twenty-plus states reset minimum wages in 2024–2025. Tallyward watches the published sources, not the last handbook revision — the right obligation, on the right check date.
Federal 941 reconciliation
Quarter-to-quarter federal withholding drift caught at the line, not the deadline.
W-2 / W-2-R returns
Reconciliation returns such as PA W-2-R surfaced the day the state issues them.
State SUI rate changes
New employer rate, rate-class reassignment, and benefit-charge-driven adjustments in real time.
State minimum-wage shifts
20+ state updates a year — Tallyward applies the rate in force on each check date, not the rate from the last handbook revision.
Withholding-table drift
Tax-table version mismatches between payroll and the published state schedule.
CAMT exposure signal
IRA corporate alternative minimum tax can pivot a payroll-adjacent accrual; Tallyward flags the dependency so finance sees it early.
Watch log · sample
What lands in your inbox the day it happens.
Every entry carries the source rate, the rate in force, the affected employees, and the dollar impact — audit-ready, not just alerted.
Reconciliation return W-2-R references employee 1142 (gross $84,200). Local EIT withheld at 0.75 % vs. published 1.05 % for the locality. Drift: $252.00.
Effective 2026-01-01, CA floor rises to $16.90 / hr. Employees 38 and 92 currently paid $16.75 → 0.19 USD / hr shortfall on the Apr 1 pay run.
Federal income tax withheld on Q3 pay runs totals $142,308 vs. computed $144,016 (PUB 15-T v2025.3). Variance $1,708 → review before Q4 filing.
Employer rate moved from 0.3825 % to 0.4250 % for 2026 (rate notice received). Resolved by re-keying on the next payroll register.
Six corrected W-2s queued for SSA submission; two reference employees in CO (state withholding table mismatch suspected).
No open exceptions across federal 941, W-2, or the seven active state obligations. Next scheduled audit: end of business Friday.
Pricing
The lower end of the compliance stack.
The $40–$100 per-employee-per-month range already covers most of what HR teams are paying for. Tallyward is built to sit at the lower end of that band — additive to your existing payroll spend, not on top of it.
- Up to 7 state jurisdictions
- Federal 941 + W-2 reconciliation
- Daily watch log, monthly summary
- Email escalation on critical drift
- Unlimited state jurisdictions
- CAMT exposure signal
- SUI rate-class + benefit-charge tracking
- Audit-ready exports (CSV, PDF)
- Shared inbox + role-based routing
- Everything in Standard
- Per-entity ledgers + consolidated view
- Dedicated reconciliation analyst
- Annual-filing readiness review
Headcount is averaged monthly; you never pay for a seasonal peak. Get notified when pricing opens for multi-year commitments and non-profit tiers.
FAQ
The questions HR and finance ask first.
Closing note
The year-end audit project should not exist.
Tallyward watches the obligations so your team can keep filing the work they already do. Join the waitlist and we'll let you know the moment a seat opens.
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